Microsoft OneDrive End-User Guide
Revision Date: 10/9/2025
This guide provides instruction on how to link your computer(s) with Microsoft OneDrive.
OneDrive is a cloud-based file storage solution that not only allows you to create backups of important files in the cloud, but can also sync your Desktop, Documents, and Pictures folder across all linked devices. It is recommended to link your "primary" device to OneDrive first, so that your most used items can be uploaded to the cloud and added to subsequent devices, but linking devices can be done in any order.
A OneDrive account linked to device is user-specific. If Bob has elected to link OneDrive to a computer he shares with Alice, Alice cannot access Bob's OneDrive when she logs in.
We only recommend enabling OneDrive syncing on individual user accounts. Do not enable OneDrive sync with shared accounts.
To Link OneDrive to a Device
1. Open OneDrive.
If it is already installed, you can find the OneDrive icon in system tray (bottom righthand corner) or by using the search bar. If you do not have the OneDrive app already installed, please visit https://www.microsoft.com/en-us/microsoft-365/onedrive/download to install.
2. Log In to OneDrive.
Use your Microsoft username and password to log in. Follow on-screen prompts for Multi-Factor Authentication, if prompted.
3. Choose OneDrive Folder Location.
We recommend accepting the default and click Next.
4. Choose What to Sync.
Here, you can select what you would like synced to OneDrive. Please note that everything within the location selected will be uploaded to the cloud, and will be accessible from any other linked device.
5. Follow the Remaining Prompts.
OneDrive will now instruct you on how to use OneDrive. When OneDrive is enabled, icons on each file will indicate it's sync status:
To Unlink OneDrive from a Device
1. Open OneDrive from the System Tray.
2. Navigate to Settings.
3. Under Accounts, Select Unlink this PC.
Please Note: Unlinking does not delete items on this computer from the cloud. It stops syncing and removes online-only items. If something from this device was synced to the cloud, you must open OneDrive in the web and delete the file(s) there if you so choose.
Access OneDrive Files
Files synced to OneDrive can be accessed by either the OneDrive folder (installed on your computer when linking your account) or by visiting OneDrive in the web.
OneDrive Folder
To access your OneDrive folder, do the following:
1. Open File Explorer. If not pinned to your taskbar, you may use the Search function.
2. In the left Navigation Pane, locate OneDrive.
3. Here you will find all of your OneDrive folders. You can create, copy, paste, or delete files here just like any other folder on Windows. Please note: changes made to files here are reflected in the cloud. Files deleted here are also deleted in the cloud.
OneDrive Web
To access your OneDrive in the web, do the following:
1. Open your web browser and go to onedrive.live.com
2. Sign in with your Microsoft Account.
3. From here, access you can access your files.
Upload Files to OneDrive
To upload files to OneDrive, do either of the following:
1. Create/Paste files directly into your OneDrive folder. Files placed here will sync with the cloud and can be found at the same folder location in OneDrive after syncing has completed.
2. In OneDrive Web, click the "+" Icon and select Files Upload.
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