How to Link Computer to OneDrive
Revision Date: 9/8/2025
This guide provides instruction on how to link your computer(s) with Microsoft OneDrive.
OneDrive is a cloud-based file storage solution that not only allows you to create backups of important files in the cloud, but can also sync your Desktop, Documents, and Pictures folder across all linked devices. It is recommended to link your "primary" device to OneDrive first, so that your most used items can be uploaded to the cloud and added to subsequent devices, but linking devices can be done in any order.
A OneDrive account linked to device is user-specific. If Bob has elected to link OneDrive to a computer he shares with Alice, Alice cannot access Bob's OneDrive when she logs in.
We only recommend enabling OneDrive syncing on individual user accounts. Do not enable OneDrive sync with shared accounts.
To Link OneDrive to a Device
1. Open OneDrive.
If it is already installed, you can find the OneDrive icon in system tray (bottom righthand corner) or by using the search bar. If you do not have the OneDrive app already installed, please visit https://www.microsoft.com/en-us/microsoft-365/onedrive/download to install.
2. Log In to OneDrive.
Use your Microsoft username and password to log in. Follow on-screen prompts for Multi-Factor Authentication, if prompted.
3. Choose OneDrive Folder Location.
We recommend accepting the default and click Next.
4. Choose What to Sync.
Here, you can select what you would like synced to OneDrive. Please note that everything within the location selected will be uploaded to the cloud, and will be accessible from any other linked device.
5. Follow the Remaining Prompts.
OneDrive will now instruct you on how to use OneDrive. When OneDrive is enabled, icons on each file will indicate it's sync status:
To Unlink OneDrive from a Device
1. Open OneDrive from the System Tray.
2. Navigate to Settings.
3. Under Accounts, Select Unlink this PC.
Please Note: Unlinking does not delete items on this computer from the cloud. It stops syncing and removes online-only items. If something from this device was synced to the cloud, you must open OneDrive in the web and delete the file(s) there if you so choose.
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